8 tips for writing clear standard operating procedures (with examples)

Jul 12, 2022 5 minute read Systems and Processes, best practices

Imagine the following scenario.

Tasbih Amin ,

Paul Higgins on building a roadmap to cloud consulting success.

Scale your cloud consulting business with these 9 steps.

Jun 29, 2022 7 minute read Podcast

In this episode of “In Systems We Trust”, we talk with Paul Higgins, founder of Paul Higgins Mentoring, about cloud consulting, its challenges and the steps to making it in this industry.

Tasbih Amin ,

Tech stack to streamline your business processes.

Streamline your business processes: the ultimate tech stack.

Jun 22, 2022 5 minute read Systems and Processes, HubSpot

The right tools make all the difference when it comes to streamlining your business process and improving your productivity. From online project management tools to time tracking software, there are a...

Tasbih Amin ,

Jul 26, 2022

How to outsource your email management to freedom.

If you’re a business owner, you probably delegate some of your tasks o...

Yaro Starak on outsourcing email management

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Jun 29, 2022

Scale your cloud consulting business with these 9 steps.

In this episode of “In Systems We Trust”, we talk with Paul Higgins, f...

Jun 15, 2022

Simple and affordable marketing for small businesses.

There’s a common misconception that marketing is too expensive and com...

Browse all episodes

How to outsource your email management to freedom.

Jul 26, 2022 6 minute read Podcast

If you’re a business owner, you probably delegate some of your tasks out to an assistant or a contractor. Website building, marketing and recurring tasks are some of the activities that you might feel...

8 tips for writing clear standard operating procedures (with examples)

Jul 12, 2022 5 minute read Systems and Processes, best practices

Imagine the following scenario.

Scale your cloud consulting business with these 9 steps.

Jun 29, 2022 7 minute read Podcast

In this episode of “In Systems We Trust”, we talk with Paul Higgins, founder of Paul Higgins Mentoring, about cloud consulting, its challenges and the steps to making it in this industry.

Streamline your business processes: the ultimate tech stack.

Jun 22, 2022 5 minute read Systems and Processes, HubSpot

Simple and affordable marketing for small businesses.

Jun 15, 2022 5 minute read Podcast

There’s a common misconception that marketing is too expensive and complicated for small and emerging businesses to actually turn a profit. Our latest guest on “In Systems We Trust” begs to differ.

team of workers standing around a computer screen

The Pros and Cons of Hiring a Consultant vs. a Consultancy Firm

Jun 9, 2022 5 minute read Systems and Processes, Resource Management, change management, best practices

When it comes to improving the efficiency and effectiveness of your business systems, there are a few different options you have when it comes to who you hire. You can go with an independent consultan...

6 steps to becoming a data-driven business.

Jun 8, 2022 3 minute read goal setting

Success in today’s business landscape requires the intelligent use of data. As evidenced by Dennis Kelly’s work with the direct mail software Postalyticas, collecting important information through tec...

Helping entrepreneurs thrive in their zone of genius.

Jun 3, 2022 4 minute read Podcast

Entrepreneurs will be the first to admit that their journey was motivated by the promise of the freedom to work on their passion full time. While entrepreneurship comes with a great deal of excitement...

The top 5 process improvement goals to set in 2022.

May 26, 2022 3 minute read Systems and Processes

Change is an ever-present element in the business world. What’s new today becomes old news in just a few years, as new developments overtake and outshine them. To keep ahead of the competition means y...

Simon Severino sharing his thoughts on business process optimization.

Double your revenue with business process optimization.

May 20, 2022 4 minute read Podcast

What if we told you there is a way to double your revenue in only 90 days? You’ll probably think it’s too good to be true. CEO and coach Simon Severino might convince you otherwise.

6 key benefits of business process automation.

May 11, 2022 4 minute read Systems and Processes

There is no easy way to say this.

Anne Hill, founder of Hilltop Consulting, smiling to the camera. The title of the podcast "Thrive in your Zone of Genius" on her left.

How to achieve freedom with business process improvement.

May 5, 2022 3 minute read Systems and Processes, Podcast

There is a myriad of reasons why entrepreneurs start their own businesses, but the one common purpose they would unanimously agree on is attaining freedom through the work they do. As a business owner...

A woman with a tablet performing continuous improvement processes. On her left is a the title of the blog in bold letters "6 signs you need to improve your processes."

6 signs you need to adopt continuous improvement processes.

Apr 27, 2022 3 minute read Systems and Processes

You might’ve read countless articles on the benefits of documenting your organizational processes. This process creates clarity, preserves company knowledge, and facilitates the onboarding of new team...

How to communicate effectively with asynchronous video messaging.

Apr 6, 2022 3 minute read Podcast

Imagine cutting down on the meetings you have in a workweek. Sounds easier said than done. Our latest guest on “In Systems We Trust”, however, believes that reducing the number of meetings can be achi...

Struggling with email anxiety? Here are 7 best practices for email management.

Mar 30, 2022 4 minute read email management, best practices

There are three things in life that are inevitable; death, taxes and emails.

Taking your organization from project management to project oversight.

Mar 24, 2022 3 minute read Podcast, Project Oversight

While the concepts of project management and project oversight sound vaguely similar, they could not be more different in terms of approach and outlook. No one knows this better than our guest Herb Ma...

Create clarity with Asana goals: a complete guide.

Align your team with Asana’s Goals: A complete guide.

Mar 16, 2022 6 minute read Systems and Processes, goal setting, pyramid of clarity

Allow us to put you on the spot for just a second. What would you say your company goals are? Are they big and specific enough? Are they related to you and your team’s day-to-day?

Change Management: The Importance of Planning & Communication in your organization

Feb 14, 2022 4 minute read Systems and Processes, Workplace Management, change management

Introducing change into an organization can be a daunting task. It's important to have a process in place for managing changes so that everyone is on the same page and knows what is expected of them. ...

Driving growth with data.

Dec 16, 2021 3 minute read Systems and Processes, Podcast

You’ve heard of the effectiveness of email marketing, and the majority of companies exclusively use digital marketing. Have you considered using direct mail to bolster your marketing efforts?

What you should know about documenting and analyzing your existing processes.

Dec 16, 2021 6 minute read Systems and Processes, Workplace Management

There are a number of process analysis techniques that can be used to analyze existing processes, from process mapping and process discovery to process improvement. While there are some subtle differe...

The Importance of Password Management for Your Workplace

Dec 14, 2021 4 minute read Systems and Processes, Workplace Management, Privacy & Security

Password management is an important aspect of any company's security protocols. Password Management has become increasingly necessary in recent years due to the increase in brute force attacks and phi...

Resource management: Make better decisions with your team's capacity.

Dec 13, 2021 4 minute read Systems and Processes, Collaborative Tools, Resource Management, Workplace Management

Resource management is the process of organizing and allocating resources to projects and tasks. This can include the process of organizing and allocating your resources like money, time, equipment to...

How Asana increases organizational efficiency.

Dec 8, 2021 3 minute read Systems and Processes, Workplace Management

How do you manage multiple projects across several teams? If your answer is “spreadsheets, of course”, then you might need to read on. With studies showing that the average employee spends most of the...

Creating efficiency through virtual outsourcing.

Dec 1, 2021 3 minute read Systems and Processes, Podcast

Have you considered outsourcing tasks to virtual teams hundreds of miles away?

Successful New Workplace Process Implementation

New Workplace Processes: 9 Tips to Ensure Successful Implementation

Nov 24, 2021 7 minute read Systems and Processes, Workplace Management

Change comes hand-in-hand with company growth. In fact, it’s imperative that businesses regularly assess their systems. They need to implement new work processes or update existing ones in order to sc...

How to survive and adapt in a constantly changing world.

Nov 17, 2021 3 minute read Systems and Processes, Podcast

If there is one truth to be said about the work landscape, it’s that it is constantly changing. Organizations are continuously updating their processes and the way they work to keep up with the times,...

How to manage expectations and make (almost) everyone happy.

Nov 10, 2021 4 minute read

You may not be aware of it, but as an entrepreneur or a business owner, you’re constantly trying to meet everyone's expectations, including your own. It’s what drives you to succeed and thrive in you...

The Most Common Entrepreneur Problem and How to Solve It.

Nov 2, 2021 3 minute read Podcast

At Ditto, we’re here to help business owners find freedom outside of work again. That’s why we’re so passionate about creating systems that help save time, increase organization and leave owners bette...

The Elements of a Strong Company Culture.

Oct 26, 2021 4 minute read Agency Problem, company culture

Here’s an interesting fact: 46% of job seekers cite that company culture is one of the most attractive aspects they look for in a company. In fact, 1/3 of those job seekers said that they would even t...

How Systems provide you with the freedom you are looking for.

Oct 19, 2021 2 minute read Systems and Processes, Podcast

Change is inevitable. For many businesses, change can be drastic and scary. If you want to succeed today, businesses must make the best of these changes.

10 Awesome Things You Can Do with Asana

Oct 12, 2021 4 minute read asana

Since its establishment in 2008, Asana has accumulated a plethora of features and functionalities that address the needs of its end users. Some of them are fairly simple and apparent, features that yo...

Change your business for good.

Oct 5, 2021 2 minute read Systems and Processes, Podcast

Our latest podcast episode of “In Systems We Trust” featured Ben Lejfer, the founder of Ripe Capital, a business that acquires and operates niche SaaS businesses. His first acquisition was with Veloci...

Build creative systems.

Sep 21, 2021 3 minute read Systems and Processes, Podcast

In our most recent episode of “In Systems We Trust,” we talked to Matteo Cossu, who works for New York Consolidated in the publishing industry. Because he works with illustrations and art as a project...

Build the future you want to see.

Sep 7, 2021 2 minute read Systems and Processes, Podcast

Season two of the In Systems We Trust podcast is back! Episode one kicked off with our friend Sunir Shah, who is the founder of AppBind. In this episode, we talk about his revolutionary app that has c...

How to organize your small business’s project management into easy systems.

Aug 24, 2021 3 minute read Systems and Processes, Podcast

We had the opportunity to speak to Ashley Shuler, principal of Shuler Strategies Group. She helps small businesses with their project management. Her foundation is based on the fact that she doesn’t b...

How to create effective systems and processes in a fully remote workplace.

Aug 11, 2021 4 minute read asana, Podcast

In recent years, remote workplaces have become even more common. Due to the pandemic, nearly every office became a fully remote workplace. Now, more offices than ever are deciding to stay remote for t...

The Importance of Systems and Processes in a Small Business

Jul 26, 2021 3 minute read Systems and Processes, Podcast

Recently on our podcast, “In Systems We Trust”, we had the opportunity to interview Sarah Stockdale. She’s the founder and CEO of Growclass, an online growth marketing training company. Sarah has been...

How to create systems and processes as a team.

Jul 7, 2021 3 minute read Systems and Processes, Podcast

On our podcast, In Systems We Trust, we recently had Stacy L. Carlson as a guest to share her insights regarding systems and processes. She’s the partner manager at Smile, a productivity software comp...

Trae Nickleson at Grip. Build systems to you can innovate.

Working With Startups: Why Processes Are Imperative For Success

Jun 21, 2021 3 minute read Podcast

Our most recent episode of the “In Systems We Trust” podcast featured Trae Nickleson, an experienced startup marketing and tech consultant. We chatted about how he helps startups establish a ground ba...

Conscious Capitalism: How To Implement Sustainable Strategies with Angela Wallace

Jun 9, 2021 3 minute read Systems and Processes, Podcast

When you’re focused on profit first, you may not stop to consider how your business is impacting the environment. On our podcast, In Systems We Trust, we recently talked to Angela Wallace, a conscious...

The top process-driven software platforms agencies use and love.

Jun 7, 2021 4 minute read Systems and Processes, HubSpot, asana, pandadoc, textexpander

So many management software options, so little time. At least I think that’s how the saying goes.

What are SOPs and why are they important?

Jun 2, 2021 3 minute read

Trust us, we’re not crazy about jargon and abbreviations either. When you hear the term SOPs you assume it’s something complicated, and you’re not entirely wrong.

Supporting creative resourcing with Jessica Steed-Brown

May 21, 2021 3 minute read Systems and Processes, Collaborative Tools, Podcast

If you want to learn more about how Jessica brings structure to creativity, then listen to her episode of "In Systems We Trust" today! For most agencies, creativity is the lifeblood of their business....

What are Workflows & Why Do You Need Them?

May 5, 2021 4 minute read Systems and Processes, Podcast

Overloading any team member with simple procedures or repeatable tasks can be a recipe for costly mistakes. But, how can you get those mundane tasks done efficiently? Workflow. A workflow is how your ...

How Our Process Provides Clarity

May 3, 2021 2 minute read Systems and Processes

No matter how long your company’s been operating or how experienced your team members are, there are times when things become foggy.

Streamline Your Operations and Scale Up

May 2, 2021 3 minute read Systems and Processes, Podcast

Starting, building and growing a business is exciting. But in the first couple of years, it's easy for things to get out of control. Balls get dropped, tasks fall through the crack, and what was once ...

Our Founding Story - The Ditto Effect

Apr 22, 2021 3 minute read Systems and Processes

I rarely lose things. Keys? Nope. Phone? Nope. Wedding ring? Nope. I can say this with confidence because for as long as I can remember I’ve always had a safe place for everything. Come into the house...

The Importance of Auditing Your Processes

Mar 28, 2021 3 minute read Systems and Processes, Podcast

Is improving your business's internal processes on your 2021 agenda? If not, it should be.

How To Automate Your Marketing And Sales Workflow With HubSpot

Mar 28, 2021 2 minute read HubSpot

HubSpot's workflow tool makes it so that you can automate your marketing and sales, leaving more time for you to focus on the more important areas of your business. If you're the manager of the sales ...

Bringing minimalism to your team’s workflow with Bastien Siebman

Mar 28, 2021 3 minute read Systems and Processes, Collaborative Tools, Podcast

The term "process improvement" sounds straightforward enough: Make processes better through some form of change. However, managers and employees often develop business processes without clear forethou...

How to Run a Podcast Using Asana: Creating, Scheduling and Automating Podcast Workflow

Mar 15, 2021 4 minute read

Podcasts are definitely on the rise in popularity these days from the listeners and creators’ perspectives. We’ve seen major brands, companies and entrepreneurs embracing this audio form in their cont...

Finding value and shaping workflow in a growing business with Keith Gillette

Mar 3, 2021 3 minute read Podcast

Some people would say a business's employees or products are what make them successful. While those things are critical, here at Ditto, we believe that every business's true foundations are its proces...

man looking at process improvement workflow

Why Process Improvement Matters

Feb 26, 2021 3 minute read Systems and Processes

Process improvement is the process of analyzing and improving the current processes within an organization to ensure that the company operates at a high level, meeting standards, quality standards and...

The Creative Process: The importance of process development in creative agencies with Joshua Zerkel

Jan 4, 2021 3 minute read Systems and Processes, Podcast

It can be tough to establish processes within your agency while also keeping everyone happy.

Breaking the Digital Divide: Our Process

Nov 8, 2020 4 minute read

We've created a five-step process to help you break the digital divide.

How Digital Systems Transformation Can Enhance Your Business

Nov 1, 2020 3 minute read

A digital transformation of a company’s work management system will lead to many opportunities for improvement and growth. Streamlining organizational processes will identify gaps in your business tha...

Total Team Alignment: Why Your Company Needs It

Oct 25, 2020 4 minute read

There are many ways to align your organizational team that will help your company to reach its objectives. Ensuring the connectivity of your employees means that lines of communication are open. Worke...

The Benefits of a Work Management Platform

Oct 18, 2020 4 minute read

A Work Management Platform encompasses all necessary tasks for your business to succeed.

What Is Your Score Telling You About Your Business?

Oct 11, 2020 4 minute read

As a business grows, the foundational operations must also grow with it. Not having efficient and evolving processes and systems will threaten the long-term profitability and overall sustainability of...

How to Start Improving Systems for Your Business

Sep 29, 2020 4 minute read Systems and Processes, Onboarding

We have all heard about those top companies that everyone wants to work for. So, what is the secret sauce that makes those organizations so desirable? Usually, an important part of the business is an ...

Why Systems Are So Important to a Business

Sep 20, 2020 3 minute read Systems and Processes

Gone are the days of back-to-back, face-to-face meetings. Video conference calls are quickly replacing the more traditional boardroom meetings. This means employees need quick and easy online access t...

Woman on couch smiling with computer on lap

How to Get Your Team to Buy-in to a Work Management Tool

Sep 20, 2020 5 minute read Systems and Processes, Collaborative Tools, Onboarding

I may be dating myself here, but if you're old enough to remember the days of ICQ and MSN Messenger, then you'll appreciate this one. Imagine for a minute if one day, you heard of this cool thing call...

Two women planning a project on a whiteboard to avoid scope creep

Recognizing Scope Creep and Eliminating it For Good

Aug 31, 2020 2 minute read Systems and Processes, Resource Management

We all know that scope creep is a reality that every agency has to expect and plan for, but it’s one of the toughest problems they experience. The term ‘scope creep’ is known to strike fear in the hea...

How to Accurately Create Budget Estimates and the Results of Poor Planning

Aug 31, 2020 6 minute read Systems and Processes, Resource Management

Timelines, Budgets and Resources Do you remember the last time you worked on a project that was planned and executed perfectly? When your expectations around budgets, deadlines and deliverable quality...

The Real Cost of Growing Your Team (and Employee Turnover)

Aug 31, 2020 2 minute read Systems and Processes, Onboarding

The Real Cost of Turnover According to research, the average cost to replace a mid-level employee can be more than 20% of their salary and up to 213% for executive positions! When you take into accou...

The Importance of Culture Within the Workplace

Aug 25, 2020 7 minute read Systems and Processes, Onboarding

The Importance of Culture Hiring and retaining smart, creative talent is perhaps one of the greatest challenges businesses face today. In a world where talented employees are your most valuable asset,...

The Blueprint to Becoming a Data Driven Agency | Ultimate 6-Step Guide

May 2, 2020 5 minute read Systems and Processes, Collaborative Tools

Agency Owner’s Guide to Hiring, Onboarding, and Retaining Top Talent

Apr 23, 2020 6 minute read Systems and Processes, Onboarding

In recent weeks, the job climate has changed and if one thing is certain it's that there’s little to suggest that things will go “back to normal” any time soon. Though many business owners were forced...

How to Use Automation to Boost your Agency's Processes and Efficiency

Apr 19, 2020 5 minute read Systems and Processes, Collaborative Tools

Agency life is hard. Due dates are always around the corner, clients want to see results and competitors are underbidding to taking away those hard earned clients. Amongst all that you’re also tryin...

Must-Have Collaborative Tools to Manage your Remote Team and Projects

Apr 6, 2020 10 minute read Systems and Processes, Collaborative Tools

I think it’s safe to say that remote work isn’t going away any time soon. If this is your first time working from home, or it’s the first time your entire team has worked remotely then you’re probably...

How To Scale Your Agency Using This 4-Step Systemized Growth Formula

Apr 6, 2020 5 minute read Systems and Processes

If you’ve spent any time working to consistently scale and grow your agency then you know how hard it can be.

Don't know where to start?

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